Member Travel Policy

Travel Policy

UFF membersⁱ shall be reimbursed for expenses during authorized governance activitiesⁱⁱ and other events upon submission of a UFF-FEA expense form. All expenses must be submitted within 30 days from the date of the meeting to be reimbursed. The meeting or function attended should be clearly identified. UFF will only reimburse meals where detailed itemizedⁱⁱⁱ receipts are provided. Failure to properly receipt expenses will result in deductions from the total amount due. Charges deemed unreasonable^iv shall not be reimbursed.

LODGING UFF seeks to provide group lodging options at unionized lodgings^v for large governance events^vi. If registration deadlines are missed by the member, lodging arrangements are the individual’s responsibility, and will only be reimbursed at the group rate. UFF will reimburse lodging costs limited to one half the double occupancy regular room rate and tax^vii. UFF members may request assistance from UFF HQ with roommate matching. UFF members who would like their own room may request that their home chapter cover the other half of the occupancy rate. Tipping house cleaning staff is encouraged at $3 a day in cash and is reimbursable with a note explaining the expense. Hotel incidentals such as valet service and optional amenities will not be reimbursed.

MEALS Meals shall be reimbursed for itemized documented expensesⁱⁱ (including gratuities with a maximum of 25%) up to a maximum cost of $65.00 per day, based on the duration of travel. When a group meal is provided, no reimbursement will be paid. Meal receipts containing only alcohol are not reimbursable under this policy.

Expense Forms

All expenses must be submitted within 30 days from the date of the meeting to be reimbursed. Failure to properly receipt expenses will result in deductions from the total amount due. Charges deemed unreasonable shall not be reimbursed.